Refunds

Students who officially withdraw from the School of Undergraduate Studies or from a particular class are eligible for a refund of any monies already paid or a reduction of any unpaid charges as described below. Please note that refunds are calculated from the time the student officially withdraws by returning the withdrawal form to the Registrar's Office. Students withdrawing from the institution may receive a reduction of charges incurred prior to completing 60% of the semester. This refund applies to any tuition, fees (except New Student Fee) or room and board charges.

  1. If withdrawal is prior to the first regularly scheduled class day, all tuition, fees, and room and board charges are deleted.
  2. If withdrawal is within the first 14 calendar days after the first regularly scheduled class day, then all tuition and fees are refunded minus a service charge of $100. Room and board charge will be pro-rated based on the weekly rate.
  3. If withdrawal is after the 14th calendar day, a student will receive a pro-rata refund of tuition, fees, and room and board charges equal to the portion of the period of enrollment remaining, rounded downward to the nearest ten percent.
  4. If withdrawal is after sixty percent of the semester has been completed, no refund shall be made.

All financial aid will be refunded based on your withdrawal date and the formula set by the Department of Education Return of Title IV Funds.

Students withdrawing from one or more courses but not from the entire institution are entitled to a full refund of tuition only for that course through the second week (the 14th calendar day), but no refund after the second week. Students withdrawing from (dropping) one or more courses that are less than 15 weeks in length (i.e., one-week intensive courses, and Thursday block classes) must contact the Registrar, notifying that office of what course(s) they are dropping. Refunds and grades for dropped courses less than 15 weeks in length are based on the following progressive schedule. Except for the first item below (which requires no contact with any on-campus office), all refunds are based on the date of the official contact (office visit or email).

  1. Courses dropped during the online registration period are not billed, so there is no refund necessary. All such dropped courses are deleted from the record with no grades given. Students do NOT need to contact any office during this period, since all drops (or adds) can be done online by the student through the Student Portal. Online registration periods typically are open for a few weeks in the early Summer for Fall courses and for a few weeks in the late Fall for Spring courses, though students may register (or drop courses) after this period with a Change of Schedule fee of $10.00. Online registration periods are posted well in advance. [NOTE: Students who are new will be notified of their registration period as part of their admission acceptance letter.]
  2. All courses dropped after the online registration period closes but at least two weeks before the class starts are eligible for a full refund. All such dropped courses are deleted from the record with no grades given. As noted in the introduction to this policy, students MUST contact the Registrar during this period, or for any following period noted below, to drop a class.
  3. Courses dropped during the two weeks preceding the start of the course are eligible for a 75% tuition refund. All such dropped courses are deleted from the record with no grade given.
  4. Courses dropped before the start of the second class session (e.g. before the second Monday class for all Monday evening courses, or before the start of the second week for online courses) are eligible for a 50% refund. Grades of W are recorded on the transcript for classes dropped during this time.
  5. Courses dropped after the second class session (e.g. after the Monday class for all Monday evening courses, or after the second week for online courses) are not eligible for any refund. Grades of WF are recorded on the transcript for all classes dropped during this time. The only exception is that a grade of W may be granted (but no refund) in courses for students with extenuating circumstances (e.g. extended illness), but students must appeal in writing to the Academic Dean as soon as possible and before the end of the course.

Students withdrawing from (dropping) one or more courses in the Hargrove School of Adult & Graduate Studies must contact the Director of Academic Counseling, notifying that office of the course(s) they are dropping. Refunds and grades for dropped courses are based on the following progressive schedule. All refunds are based on the date of the official contact (office visit, email, or phone call).

  1. Courses dropped before the class starts are eligible for a full refund. All such dropped courses are deleted from the record with no grades given. As noted in the introduction to this policy, students MUST contact the Director of Academic Counseling during this period (or for any following period noted below) to drop a class. NOTE: Students who do not successfully complete the 0-credit course HS600 will be considered to have dropped their first credit course that follows before it starts.
  2. Courses dropped after class starts but before the start of the second class session (e.g. before the second Monday class for Monday evening courses, or before the start of the second week for online courses) are eligible for a 50% refund. Grades of W are recorded on the transcript for classes dropped during this time.
  3. Courses dropped after the second class session (e.g. after the second Monday class for all Monday evening courses, or after the second week for online courses) are not eligible for any refund. Grades of WF are recorded on the transcript for all classes dropped during this time. The only exception is that a grade of W may be granted (but no refund) in courses for students with extenuating circumstances (e.g. extended illness), but students must appeal in writing to the Director of Academic Counseling as soon as possible and before the end of the course.

Students who officially withdraw from the Seminary or from a particular class are eligible for a refund of any monies already paid or a reduction of any unpaid charges as described below. Please note that refunds are calculated from the time the student officially withdraws by contacting the Registrar's Office. Students withdrawing from the institution may receive a reduction of charges incurred prior to completing 60% of the semester. This refund applies to any tuition, fees (except New Student Fee) or room and board charges.

  1. If withdrawal is prior to the first regularly scheduled class day, all tuition, fees, and room and board charges are deleted.
  2. If withdrawal is within the first 14 calendar days after the first regularly scheduled class day, then all tuition and fees are refunded minus a service charge of $100. Room and board charge will be pro-rated based on the weekly rate.
  3. If withdrawal is after the 14th calendar day, a student will receive a pro-rata refund of tuition, fees, and room and board charges equal to the portion of the period of enrollment remaining, rounded downward to the nearest ten percent.
  4. If withdrawal is after sixty percent of the semester has been completed, no refund shall be made.

All financial aid will be refunded based on your withdrawal date and the formula set by the Department of Education Return of Title IV Funds.

Students withdrawing from one or more courses but not from the entire institution are entitled to a full refund of tuition only for that course through the second week (the 14th calendar day), but no refund after the second week. Students withdrawing from (dropping) one or more courses that are less than 15 weeks in length (i.e., one-week intensive courses, and Thursday block classes) must contact the Registrar, notifying that office of what course(s) they are dropping. Refunds and grades for dropped courses less than 15 weeks in length are based on the following progressive schedule. Except for the first item below (which requires no contact with any on-campus office), all refunds are based on the date of the official contact (office visit or email).

  1. Courses dropped during the online registration period are not billed, so there is no refund necessary. All such dropped courses are deleted from the record with no grades given. Students do NOT need to contact any office during this period, since all drops (or adds) can be done online by the student through the Student Portal. Online registration periods typically are open for a few weeks in the early Summer for Fall courses and for a few weeks in the late Fall for Spring courses, though students may register (or drop courses) after this period with a Change of Schedule fee of $10.00. Online registration periods are posted well in advance. [NOTE: Students who are new will be notified of their registration period as part of their admission acceptance letter.]
  2. All courses dropped after the online registration period closes but at least two weeks before the class starts are eligible for a full refund. All such dropped courses are deleted from the record with no grades given. As noted in the introduction to this policy, students MUST contact the Registrar during this period, or for any following period noted below, to drop a class.
  3. Courses dropped during the two weeks preceding the start of the course are eligible for a 75% tuition refund. All such dropped courses are deleted from the record with no grade given.
  4. Courses dropped before the start of the second class session (e.g. before the second Monday class for all Monday evening courses, or before the start of the second week for online courses) are eligible for a 50% refund. Grades of W are recorded on the transcript for classes dropped during this time.
  5. Courses dropped after the second class session (e.g. after the Monday class for all Monday evening courses, or after the second week for online courses) are not eligible for any refund. Grades of WF are recorded on the transcript for all classes dropped during this time. The only exception is that a grade of W may be granted (but no refund) in courses for students with extenuating circumstances (e.g. extended illness), but students must appeal in writing to the Academic Dean as soon as possible and before the end of the course.