Adult & Graduate Studies Refund Policy
Students withdrawing from (dropping) one or more courses in the Hargrove School must contact the Director of Student Services, notifying that office of what course(s) they are dropping. Refunds and grades for dropped courses are based on the following progressive schedule. Except for the first item (which requires no contact with any on-campus office), all refunds are based on the date of the official contact (office visit or email).
1. Courses dropped during the online registration period are not billed so there is no refund necessary. All such dropped courses are deleted from the record with no grades given. Students do NOT need to contact any office during this period, since all drops (or adds) can be done online by the student through the Student Portal. Online registration periods typically are open for a few weeks in the early Summer for Fall courses and for a few weeks in the late Fall for Spring courses, though students may register (or drop courses) after this period with a Change of Schedule fee of $10. Online registration periods are posted well in advance. [NOTE: Students who are new to the Hargrove School will be notified of their registration period as part of their admission acceptance letter.]
2. Courses dropped after the online registration period closes but at least two weeks before the class starts are eligible for a full refund. All such dropped courses are deleted from the record with no grades given. As noted in the introduction to this policy, students MUST contact the Director of Student Services during this period (or for any following period noted below) to drop a class.
3. Courses dropped during the two weeks preceding the start of the course are eligible for a 75% tuition refund. All such dropped courses are deleted from the record with no grades given.
4. Courses dropped before the start of the second class session (e.g. before the second Monday class for all Monday evening courses, or before the start of the second week for online courses) are eligible for a 50% refund. Grades of W are recorded on the transcript for classes dropped during this time.
5. Courses dropped after the second class session (e.g. after the second Monday class for all Monday evening courses, or after the second week for online courses) are not eligible for any refund. Grades of F are recorded on the transcript for all classes dropped during this time. The only exception is that a grade of W may be granted (but no refund) in courses for students with extenuating circumstances (e.g. extended illness), but students must appeal in writing to the Director of Student Services as soon as possible and before the end of the course.